Articles · for realtors · Batumi
Realtor listings and clients without an expensive CRM
A new realtor usually keeps everything on the phone: listing photos mixed with personal ones in the gallery, clients in a hundred chats, agreements in memory. With five listings it works. With twenty, things get lost. You can get organised with free tools.
A listings sheet
- One row — one property: address and area, size, floor, price, owner and contact, status (available, viewing, deposit, sold).
- A link to the cloud folder with that property’s photos.
- The date of the last contact with the owner.
- Google Sheets works on phone and computer — and isn’t lost with the phone.
A clients sheet
- Name, phone, language, budget, area, what they want, urgency.
- Where they came from: Instagram, website, referral — to see what works.
- The next step and its date: “send a shortlist on Friday”.
WhatsApp Business
- Labels: “Buyer”, “Tenant”, “Owner”, “Hot”, “Deal”.
- Quick replies to frequent questions: areas, documents, how viewings work.
- A catalogue of listings right in the profile.
Photos and documents
- A separate cloud folder for each property — not in the general gallery.
- Clients’ documents only in a protected folder, not in chats or shared publicly.
- Phone backup turned on.
How I can help
I will make ready listings and clients sheets for your work, set up cloud folders, WhatsApp Business with labels and quick replies, and show you how to use them every day. Visit — from 50 ₾.
FAQ
Questions and answers
When is a CRM really needed?
When you work in a team of several agents or have more than a hundred listings. Until then a spreadsheet is usually enough.
Is it safe to keep client data in a spreadsheet?
Yes, if only you have access, two-factor protection is on and the sheet isn’t shared “with anyone with the link”.