IT for crewing agencies: computers, websites, software
For 20 years I have worked with crewing agencies in Batumi: setting up computers and networks, and building more than 15 crewing websites. I am also a seaman by training — a deck seaman with a valid seaman's book — so I know application forms, seafarers' documents and shipowners' requirements well. In Batumi I come to your office; companies in other cities and countries I support remotely.
What I do for crewing agencies
Turnkey office
Computers, Windows and Office, network and Wi-Fi, printers and document scanners, a shared folder with access rights, backups.
from 50 GEL per computerComputers for seafarer tests
Workstations for online tests (e.g. CES, Marlins): webcam, headset, stable internet, nothing distracting on screen.
from 50 GEL per computerWebsite with vacancies
Vacancies, an online seafarer application form with document upload, a page for shipowners, several languages.
from 150 GELSoftware for working with seafarers
Seafarer database, document expiry reminders, shipowner application forms in one click, vacancies to the website and Telegram.
quoted individuallyProtecting seafarer data
Backups, strong passwords and two-factor email, access rights, antivirus. Seafarers' passports and certificates must never leak.
IT specialist on contract
A support contract, project work or a part-time staff role. One person responsible for all your office IT.
by agreementFinding shipowners and partners
A company presentation in English, a page for shipowners, research into companies and the first correspondence.
quoted individuallyApplication forms and documents
As a seaman by training I help structure your forms and documents to shipowners' requirements — and automate them.
AI for crewing
I bring AI into your work: forms and scans into the database, letters and vacancies in a minute, manager training, local models for seafarers' documents.
from 50 GELAI in your crewing work
- Forms, CVs and scans go straight into the database; the manager just checks.
- Letters to shipowners, vacancies and replies to seafarers — drafts in a minute.
- Seafarers' passports and documents stay in a local model, never sent online.
- I train your managers — I work with Claude Code, ChatGPT, LM Studio and Ollama myself.
What a crewing office usually needs
- Scanners with a document feeder and duplex scanning — seafarers' documents come in stacks.
- A shared document folder with access rights: each manager sees what they need.
- Daily backups of documents, with one copy kept outside the office.
- Email on your own domain, set up so that messages to shipowners do not land in spam.
- Video interviews that just work: webcam, headset, stable internet and a mobile backup connection.
- A separate Wi-Fi for seafarers in the waiting area — the office network stays closed.
- A UPS so a power cut does not interrupt an interview or a test.
- Antivirus, updates, strong passwords and two-factor protection for email.
Why working with me is easy
- 20 years with Batumi crewing agencies and more than 15 crewing websites built.
- A seaman by training: deck seaman with a valid seaman's book. No need to explain what an application form is or why a shipowner wants the CV in their own format.
- A qualified English teacher and a lawyer by education — letters to shipowners, contracts and seafarer data are in safe hands.
- In IT since the early 2000s: computers, networks, websites and software — one person responsible for everything.
- In Batumi I usually reach your office within 1–2 hours. English, Russian, Georgian.
- Work that stops the office I do in the evening or at weekends — recruitment never pauses.
- Backup before any work, licensed software only, price agreed before I start.
- 3-month guarantee on the work and 30 days of remote support.
How we start
Getting to know your office
I visit or we have a call: how the work runs, what gets in the way, what can be improved.
Plan and price
What to do now and what later. You get the price before any work starts.
The work
Without stopping the office — evenings or weekends if needed. A backup comes first.
Support
3-month guarantee, remote help and, if you like, a support contract.
Companies in other cities and countries
Websites, software, partner search and remote support I provide to crewing agencies outside Batumi too. On-site computer and network work covers Batumi and Adjara.
Questions and answers
How much does it cost?
Do you work with companies outside Batumi?
Do you really understand the maritime side?
Can you help us adopt AI?
Can you help us find shipowners?
Where is seafarer data stored?
Can you move our Excel database?
We cannot stop the office for a day. What then?
What is the guarantee?
Articles for crewing agencies
Crewing emails in spam: SPF, DKIM and DMARC in plain words
Why emails to shipowners go to spam and how to fix it: your own domain, SPF, DKIM, DMARC.
Scams in your agency’s name: how to protect it
Fake vacancies in your name: what to do on your website, email and social media so seafarers can check.
A setup for online tests and seafarer video interviews
Computer, camera, headset, backup internet and a UPS — so a test or interview never drops.
A digital archive of seafarers' documents
Scanner, file names, folders, expiry dates, access and backups — any document found in 10 seconds.
Seafarer data: 10 security rules for the office
Passwords, two-factor, access rights, laptop encryption, backups and phishing — short and practical.
Crewing office IT checklist: 20 points in 10 minutes
20 points in 10 minutes: computers, network, documents, email, website, backups.
Seafarer vacancies: website, Telegram and Facebook in a minute
Enter a vacancy once and it is on your site, Telegram and Facebook. Field template and Google markup.
Fake invoices and changed bank details: fraud between crewing agencies and shipowners
“Our bank details have changed” — how fake invoices reach shipowners and crewing agencies, the warning signs and the rule that stops the fraud.
How shipowners check a crewing agency online before the first call
What a shipowner checks about a crewing agency before the first call: website, email domain, Google listing, speed of reply — and how to pass.
Crew Wi-Fi onboard: connectivity without cyber risk
Crew internet onboard without risk to ship systems: separate networks, rules for crew devices, fair data limits and the IMO cyber requirement.
Opening a crewing office in Batumi: IT setup checklist
Internet with a backup line, network, computers, company email, document storage, a room for online tests — an IT checklist for a new office in Batumi.
Shared documents between shipowner and crewing agency: safe and simple
Instead of CVs and certificates in dozens of emails: shared folders, access by role, expiry dates and removing access when people leave.